Today we’re launching Warp Compliance, which takes compliance well beyond payroll: training, work authorization, contractor tax forms, time off, audit logs, and a live view of where you stand.
And we’re backing our payroll tax compliance with up to a $1M guarantee.
The risk is real. A missing date on a Form I-9 can now cost up to $2,861 per form, with no chance to fix it first. And in fiscal year 2025, the IRS issued more than 1.2 million civil penalties to corporations for payroll compliance issues.
If a payroll tax mistake is going to cost somebody money, we think it should be your payroll provider.
Small errors, large fines
Exposure grows faster than headcount. Every new state, hire, and contractor adds rules, and the penalties scale with them.
Payroll taxes become personal. Withhold taxes from a paycheck, miss the deposit, and the IRS stops treating it as the company’s problem. The Trust Fund Recovery Penalty (TFRP) can hold owners and officers personally liable for 100% of what went unpaid. Incorporating doesn’t change that.
Small errors multiply. Every employee has an I-9, and every I-9 with a mistake is its own fine. In March, ICE moved more than 10 common errors, like a missing date, from fixable to fineable. At 60 employees, one repeated error costs between $17,000 and $170,000.
Every new state adds rules. A first hire in a new state means new registrations and filings. A contractor overseas means new tax forms. Certain headcounts trigger required training. None of it “announces” itself, and nobody on a lean team has time to track it, so you find out when a letter arrives.
Warp Compliance
Warp has always handled payroll tax compliance for our customers. We register you in new states, file for you, and handle the tax notices for more than 1,500 companies.
Today we're taking compliance well beyond payroll. Warp Compliance brings together everything you need to see it, prevent it, fix it, and prove it.
See it:
- Compliance dashboards. Tax and workplace dashboards give you a command center view of where your company stands.
- Agent on duty. Warp Agent reviews your compliance status on a regular schedule and sends a weekly or monthly report to the right team in Slack, flagging any gaps or actions needed.
Prevent it:
- Quarterly and annual compliance reviews. Warp checks in with employers and employees on a regular cadence, with an easy review of the information that matters ahead of filings. Most compliance problems start with incomplete or incorrect data, and this catches it first.
- Workplace training that updates itself. Required training, including state harassment prevention, HIPAA, OSHA, and data privacy, comes from our library with Ethena, or you can upload your own videos. As people join, leave, or change roles, our policy engine automatically assigns the right trainings and policies.
- Work authorization. I-9 tracking and reverification that follows USCIS rules and catches expiring work authorization before it becomes a violation.
- Contractor tax forms. W-8BEN and W-8BEN-E forms collected from foreign contractors and renewed automatically when they expire.
- Time off and sick leave. State policies come with accruals, waiting periods, carryover and penalties for getting them wrong. Warp handles the messy cases and supports unlimited custom policies.
Fix it:
- Payroll tax compliance. State registrations, filings, and tax notices, all taken care of.
- Tax notices. Upload a notice to Warp, and our agents review and resolve the routine ones. The rest go to our in-house tax experts.
Prove it:
- Audit trail. A record of every change to sensitive data, ready for an auditor, a security review, or SOC 2.
- Training records. Completion records for every assigned training, so you can show who finished what.
For founders, this means compliance never has to be part of your job. For people ops, it means one system to run it all with the records to prove it was done.
Our $1M guarantee
We're confident in how we handle payroll tax compliance, so we're putting money behind it. Warp's payroll tax compliance is now backed by up to a $1M guarantee.
We don't think you should carry the risk of a mistake you trusted someone else to prevent.
Get started
Most companies find out what they missed from a tax agency. Book a demo and find out from us first.
Warp Compliance is available today. Existing customers can turn on any new feature from their dashboard, or ask their account manager.
You build the future. Warp protects you while you do.
